2. Scope

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This policy applies to:

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• All students

• All staff

• Parents/carers where relevant

• Any third-party providers accessing our platforms
   

It covers all online activity undertaken as part of Let’s Go Learning provision, including remote teaching sessions.​

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3. Online Safety Lead

Identity of the Online Safety Lead

Name: Charlotte Kennedy
Role: Head of SEND
Email: charlotte@lets-go-learning.com

The Online Safety Lead may also be the Designated Safeguarding Lead (DSL), where applicable.

 

Role and Responsibilities of the Online Safety Lead

The Online Safety Lead is responsible for:

• Overseeing the implementation of this policy
   

• Ensuring compliance with statutory safeguarding guidance
   

• Monitoring online safety incidents and trends
   

• Ensuring appropriate filtering and monitoring systems are in place
   

• Supporting staff training in online safety
   

• Liaising with the DSL regarding safeguarding concerns
   

• Ensuring safe practice in remote learning provision
   

• Reviewing this policy annually
   

All online safety concerns must be reported immediately to the Online Safety Lead or DSL.

 

4. Management of Online Safety Within Provision

As internet access forms the delivery of educational provision, Let’s Go Learning will:

• Ensure platforms used are suitable and risk-assessed
   

• Use appropriate filtering and monitoring systems where applicable
   

• Ensure staff use professional accounts only
   

• Prohibit staff-student contact via personal social media
   

• Maintain clear reporting and escalation procedures
   

• Ensure safer recruitment checks (including DBS where required) are completed for staff
   

Monitoring of online platforms will be proportionate, for safeguarding purposes, and in line with data protection legislation.

 

5. Additional Considerations for Remote Sessions

Where sessions are delivered remotely:

• Sessions must take place via approved platforms only
   

• Staff must use professional accounts
   

• 1:1 sessions must follow safeguarding protocols (including transparency and reporting procedures)
   

• Recording of sessions must follow data protection guidance
   

• Staff must ensure professional conduct, dress, and appropriate backgrounds
   

• Students must behave respectfully and follow acceptable use expectations
   

Any safeguarding concern arising during remote provision must be reported immediately to the DSL.

 

6. The Four Areas of Online Risk (KCSIE)

In line with Keeping Children Safe in Education, we recognise four key areas of online risk:

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1. Content

Being exposed to illegal, inappropriate or harmful material, including:

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• Pornographic content

• Extremist material

• Misinformation or disinformation

• Violent or self-harm related content
   

2. Contact

Being subjected to harmful interaction with others online, including:

• Cyberbullying

• Grooming

• Coercion or exploitation

• Peer-on-peer abuse
   

3. Conduct

Online behaviour that increases the likelihood of, or causes, harm, including:

• Sharing inappropriate images

• Online harassment

• Posting harmful or defamatory content

• Breaches of privacy
   

4. Commerce

Risks such as:

• Online gambling

• Inappropriate advertising

• Phishing

• Financial scams

• In-app purchasing exploitation
   

We actively educate students about these risks and promote digital resilience and critical thinking.

 

7. Acceptable Use Expectations

General Use

• Technology must be used for educational purposes during sessions.

• Users must follow staff instructions when accessing online platforms.
   

Online Behaviour

• All communication must be respectful and appropriate.

• Bullying, harassment, discrimination or inappropriate language is strictly prohibited.
  Personal contact details must not be shared without permission.
   

Privacy and Confidentiality

• Users must not record, screenshot, or distribute session content without explicit permission.

• Personal data must be handled in accordance with the Data Protection Act 2018 and UK GDPR.
   

Cybersecurity

• Users must keep login details secure.

• Suspicious links, emails or requests must be reported immediately.
   

 

8. Ongoing Awareness and Safety Beyond Provision

Let’s Go Learning recognises that safeguarding extends beyond direct provision.

We promote:

• Age-appropriate digital literacy

• Awareness of online risks at home

• Guidance for parents where appropriate

• Encouragement for students to report concerns occurring outside sessions
   

Where serious safeguarding concerns arise outside provision, these may be referred in line with statutory safeguarding procedures.

 

9. Reporting Concerns

All users must report concerns about:

• Inappropriate content

• Harmful online interaction

• Suspicious behaviour

• Security breaches
   

Reports should be made immediately to:

• The Online Safety Lead

• The Designated Safeguarding Lead
   

If a child is at immediate risk of harm, emergency services should be contacted.

 

10. Consequences of Misuse

Breaches of this policy may result in:

• Suspension or removal of platform access

• Disciplinary procedures

• Referral under safeguarding procedures

• In serious cases, referral to external agencies
   

 

11. Monitoring and Review

This policy will be reviewed annually or sooner if statutory guidance changes.